Senior Manager of Special Events

Senior Manager of Special Events

CATEGORY: Administrative

MCC Theater
New York, NY 10019


Sara Stevens

Job Details



MCC THEATER seeks an organized, detail-oriented, and enthusiastic Senior Manager of Special Events to join their Development Department. The Senior Manager of Special Events will conceive, strategize, and execute all events including but not limited to the annual Miscast gala, both in-person and online, as well as production-specific events, and donor cultivation events.



For over more than 30 years, MCC Theater has established itself as a leading and award-winning off-Broadway theater company. MCC’s mission to provoke conversations that have never happened and otherwise never would is achieved across four program areas: annual productions of new plays and musicals; development of new work by artists with bold voices; deep and enriching public engagement initiatives; and intensive in-school and after-school programs that foster in high school students that desire to be heard and speak out.


In January 2019, MCC opened its new $20 million state-of-the-art theater complex, The Robert W. Wilson MCC Theater Space, which houses all productions, programming, and administrative operations under one roof. Recent productions include School Girls; or The African Mean Girls Play, BLKS, All the Natalie Portmans, The Wrong Man, Alice by Heart, The Legend of Georgia McBride, and Hand to God, among others.


MCC Produces 4-5 productions each season (4 slated for 2021/22) as well as PlayLabs and SongLabs developmental readings and workshops.


COMPENSATION: This is a full-time, exempt position. Salary range is $65,000-$75,000/year, plus health, dental and vision benefits, opt-in 403(b), vacation/time off/holidays, and other benefits.


SUMMARY: The Senior Manager of Special Events manages and executes all event operations for MCC Theater. This includes responsibility for the planning, execution, and management of MCC Theater’s annual premiere fundraising event, Miscast, including managing a portfolio of gala donors, as well as for planning, executing and managing all donor stewardship and cultivation events in support of MCC’s annual fund, capital campaign, public engagement, and other events in support of the theater’s annual season. This position works closely with the Director of Development and the Executive Director to devise strategies for successful event-based fundraising and donor cultivation (including with the worldwide virtual Miscast community), with Board committees and Artistic Directors to ensure that event goals are met. Ideal candidate will have strong organizational, management and leadership skills, the ability to successfully multi-task and appropriately delegate, be customer-service/sales oriented, and possess strong writing and interpersonal skills. Track record of planning and executing events and fundraising success required.





Annual Miscast Gala

  • Devise and execute strategic gala fundraising plan with benchmarks to reach aggressive annual gala fundraising goal
  • Work closely with event chairs, committee, artistic directors and other gala stakeholders to drive fundraising campaign
  • Set strategy for prospecting and mailing list(s), invitations, etc.
  • Responsible for regular and accurate reporting on campaign to board, committee, etc., includes setting and leading productive committee meetings
  • Responsible for devising and managing event expense budget
  • Set strategy around and supervise management and distribution of event production timeline, including communications plans, promotional materials, solicitation timeline, and donor and sponsor recognition
  • Facilitate workflow between Development and Marketing departments on development and execution of communication plan and electronic promotional materials, including video, etc., and all appropriate gala sales tools and collateral (save the date materials, invitation, email blasts)
  • Coordinate and manage all services and contracts with vendors, including production consultant/event producer
  • Oversee management of guest list and seating plans
  • Oversee recruitment and management of event volunteers and staffing
  • Serve as primary contact on event-specific sponsorships, working with DoD and other appropriate staff and/or committee members to cultivate and close sponsorship deals
  • Maintain relationships with gala donors throughout the year and work with development department to identify and cultivate other support from gala donors as appropriate
  • Devise strategies for cultivation and ongoing communication with the worldwide online community built during virtual Miscast



All Events at MCC

·       On-site management of events including and not limited to:

o   Fall Event

o   Opening Nights

o   Patron Program/Campaign/Annual Fund Cultivation Events

o   Production-Related Events

o   Artistic and Community Engagement Events

o   Education Related Events

·       As appropriate to event(s), plan and execute venue, menu, set-up, timeline

·       Secure and coordinate volunteers (as needed)

  • Manage effective maintenance and distribution of RSVP lists to all appropriate parties
  • Provide appropriate reports on events, outcomes and goals
  • Plan and execute small cultivation dinners, cocktail receptions, panel discussion events, etc.

·       Working with Individual Giving team, plan, execute and manage logistical details of events associated each production throughout season (post-show receptions, annual patron dinner, other events as needed)

·       Liaise with Audience Services for Patron events in conjunction with Individual Giving

  • Conceive cultivation events and opportunities (i.e., meet the artist events, Q&A panels, donor-hosted parties)
  • Support the creation of appropriate event-related collateral materials
  • Supervise and advise on all artistic and public engagement event planning, including but not limited to:
    • Space Rentals/Reservation
    • Catering
    • Staffing
    • Event Goals and Metrics
    • Budget Management
  • Coordinate with Audience Services, Marketing, and other necessary departments for timelines and collateral design and production and website updates
  • Cultivate all event-related vendors to ensure cost efficiency and good service



1.     Knowledge of and enthusiasm for theater, performing arts, and arts education a plus

2.     Excellent written and verbal communication

3.     Facility with budget administration

4.     Demonstrated success cultivating relationships with donors and prospects as well as soliciting gifts

5.     CRM experience, Spektrix a plus

6.     Fluency with spreadsheets (MS Excel, Google Sheets, etc.)

7.     Ability to multi-task and manage more than one project at a time

8.     Eagerness to be an active participant in and meaningful contributor to MCC’s ongoing work on creating and nurturing a culture of belonging rooted in equity, diversity, and inclusion and apply EDI principles to scope of work.

9.     Collegiality and team orientation a must with opportunities to contribute beyond job parameters.


MCC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or genetic information, or veteran status.


The facilities at MCC Theater are fully accessible and ADA compliant.




Please submit a resume and include a cover letter telling us about your skills, interests, and what excites you most about the MCC community and how you can make a meaningful impact here. Submit application to with Senior Manager of Special Events in the subject line by Tuesday, December 7. No mail or calls.





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