Producing Coordinator

Producing Coordinator

CATEGORY: Other

Fisher Center at Bard
Annandale-On-Hudson, NY 12504
US

CONTACT NAME

Kayla Leacock

Job Details

DESCRIPTION

The Producing Coordinator provides administrative support to a wide ranged portfolio and multi-faceted functions of the producing department at the Fisher Center at Bard, which facilitates Fisher Center productions and presentations (including Bard SummerScape and Bard Music Festival), touring projects, residency projects, special events, rentals, co-productions, and partnership programs. 

This position reports to the Fisher Center at Bard’s Director of Artistic Planning and Producing and works closely with the Producer, SummerScape Opera, the Associate Producer, and the Producing Operations Manager.

Work for this position can primarily be completed remotely and will require approximately 30-35 hours a week, except in the summer season when the position will be located in Annandale on Hudson (on campus housing provided, if needed) and additional hours may be required. Hours per week are flexible and subject to change, depending on shifts in needs. 

The term of this position will continue through December 31, 2022. This is a non-exempt (over-time eligible), hourly position, $18–25 per hour, commensurate with experience. 

RESPONSIBILITIES

-Provide administrative support to the Director of Artistic Planning & Producing, and to the Producer, SummerScape Opera when necessary.
-Calendar management and scheduling.
-Correspondence and communication management, including agendas and meeting notes.
-Provide logistical support to all projects as necessary.
-Support the Producing Operations Manager in expense and budget tracking for the Producing department and all projects/productions; reconcile monthly credit card statements. 
-Support Producing Operations Manager with drafting and execution of contracts and appointment letters; support tracking of all personnel, logistic, and contracting details.
-Collect W9 or appropriate Bard HR paperwork from vendors and artists; generate check requests for producing-related fees and payments.
-Support the flow of project and artist information and materials for project marketing and communications; arrange logistics for project documentation and collateral (photography, video, program notes, etc) for all Fisher Center projects. 
-Manage and catalogue programming archives, including documentation.
-Coordinate artist and company comp ticket requests, house seats, and other special ticket offers. 
-Support the Producing Operations Manager in artist services and company management special events and operations. 
-Assist with Community Outreach and Engagement efforts as assigned.
-Oversee special projects as assigned.
-Attend weekly meetings as assigned.

COMPANY-WIDE RESPONSIBILITIES

-The Fisher Center is currently undergoing an organization-wide process of change toward becoming an anti-racist, multicultural institution. All on staff are expected to:
-Commit to anti-racism and inclusivity at the Fisher Center. This includes participating in anti-racism training when scheduled, participating in departmental, company-wide, and cross-departmental collaboration in issues of diversity, equity, and inclusion, and furthering your own independent journey with anti-racism
-Contribute in meaningful ways to the organizational culture

QUALIFICATIONS

-Ability to manage multiple project and area needs/priorities, and work effectively both as a team and independently.
-Exception organization, hospitality, and problem-solving skills.
-Outstanding communication skills, superior attention to details.
-At least 2 years professional work experience, preferably in arts administration, producing, company management / artist services, or similar roles.
-Appreciation and knowledge of the multi-disciplinary arts community domestically and abroad is a plus.
-A welcoming demeanor and positive attitude are a must. 
-Ability to be flexible, have an all-hands-on-deck attitude, and possess a willingness to jump in to handle high-priority tasks.
-Valid driver’s license and access to a vehicle and/or ability to travel reliably locally is preferred.
-Must be available for some evenings and weekends, as needed.
-Proficiency with Google Suite (Sheets, Docs, shared Drives, Calendar) and Microsoft Office (specifically, Word and Excel).

LOCATION

Bard’s beautiful 1,000-acre campus is situated on the east bank of the Hudson River, in Annandale-on Hudson, New York. Community life is defined by numerous cultural and recreational opportunities in the surrounding historic Hudson River Valley and by proximity to New York City. Nearby towns and villages include Rhinebeck, Tivoli, and Red Hook, New York.

TO APPLY

Complete the application form here:https://formfaca.de/sm/JtH8iJsOD.

Applications will be reviewed on a rolling basis until the position is filled.

For any questions or issues with the application form, please contact fcjobs@bard.edu.  

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

ABOUT THE FISHER CENTER

The Fisher Center develops, produces, and presents performing arts across disciplines through new productions and context-rich programs that challenge and inspire. As a premier professional performing arts center and a hub for research and education, the Fisher Center supports artists, students, and audiences in the development and examination of artistic ideas, offering perspectives from the past and present, as well as visions of the future. The Fisher Center demonstrates Bard’s commitment to the performing arts as a cultural and educational necessity. Home is the Fisher Center for the Performing Arts, designed by Frank Gehry and located on the campus of Bard College in New York’s Hudson Valley. The Fisher Center offers outstanding programs to many communities, including the students and faculty of Bard College, and audiences in the Hudson Valley, New York City, across the country, and around the world. Building on a 161-year history as a competitive and innovative undergraduate institution, Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders.

ABOUT THE SUMMERSCAPE FESTIVAL

SummerScape is a world-renowned multi-arts festival presented by the Fisher Center at Bard. This July and August, Bard SummerScape returns with a full season of live music, dance, opera, and performance, culminating in the 32nd annual Bard Music Festival, Rachmaninoff and His World.  Productions will be staged for limited in-person audiences both indoors and out, across Bard’s idyllic 1,000-acre campus, adhering to rigorous health and safety protocols while celebrating the joys of live performance and the beauty of the Hudson Valley.

ABOUT BARD COLLEGE

Founded in 1860, Bard College is a four-year residential college of the liberal arts and sciences located 90 miles north of New York City.  With the addition of the Montgomery Place estate, Bard’s campus consists of nearly 1000 park-like acres in the Hudson River Valley. It offers bachelor of arts, bachelor of science, and bachelor of music degrees, with majors in nearly 40 academic programs; graduate degrees in 11 programs; nine early colleges; and numerous dual-degree programs nationally and internationally. Building on its 161-year history as a competitive and innovative undergraduate institution, Bard College has expanded its mission as a private institution acting in the public interest across the country and around the world to meet broader student needs and increase access to liberal education. The undergraduate program at our main campus in upstate New York has a reputation for scholarly excellence, a focus on the arts, and civic engagement.  Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders.  For more information about Bard College, visit bard.edu.

SALARY

$18–25/hr

HOW TO APPLY

APPLY ONLINE

https://formfaca.de/sm/JtH8iJsOD