Coordinator, Payroll

Coordinator, Payroll

CATEGORY: Administrative

RWS Entertainment Group
Long Island City, NY 11101


Augustus Bennett

Job Details


RWS Entertainment Group is currently seeking a Coordinator, Payroll to support the Finance department. Reporting to the AVP, Finance, this role will be responsible for processing payroll for all seasonal employees across the organization with support of the Finance department.

Coordinator, Payroll should be detail-oriented, quantitative thinker who is adept at noticing errors, must be able to multi-task and prioritize as well as remain highly organized. The payroll administrator will be in charge of the payroll of about 300 performers on a biweekly basis.

Role & Responsibilities

  • Process biweekly payroll for approximate 300 performers and/or seasonal employees likely to be servicing different projects or clients.
  • Respond to all payroll related inquires.
  • Import biweekly payroll data into our AP software
  • Onboard performers and/or seasonal employees on the appropriate payroll system.  
  • Collaborating with Human Resources to maintain employee documentation and data.
  • Resolving employee issues with timesheets, payment, and other payroll matters.
  • Assist in the timely and accurate flow of information in/out of the department to all internal and external players.
  • Provide general administrative support as requested.
  • Act as a point of contact for seasonal employee or staff inquiries/questions regarding the contracting process.
  • Assist with the department’s monthly Amex reconciliation.
  • Other duties as reasonably assigned.

Please Note: While this is an accurate and comprehensive description of the role, the above Roles & Responsibilities are not an exhaustive list of all duties, skills, efforts, requirements or working conditions associated with the position, and may require additional tasks be performed as assigned.


  • Four-year degree in finance, accounting, or a related field or equivalent experience preferred.
  • Minimum of 1-2 years of payroll experience, experience working with a high volume of seasonal employees preferred.
  • Excellent oral and written communication ability
  • Ability to work independently on a variety of projects while working toward team and individual goals.
  • Knowledge in using an analytical approach to breaking payroll
  • Microsoft Office 365 Skills
  • Proficient knowledge and utilization of payroll database system.
  • Familiarity with all aspects of processing payroll: invoice, batch, timecards and reports, timecard verification, payroll history, cast list, gross wages, per diem, housing deposits, et.
  • Flexibility to shift priorities as needed to service the department needs
  • Understanding of and commitment to maintaining current knowledge of industry trends, concepts, products, practices and financial arrangement

A valid passport for the duration of employment for all travel-related roles. Proof of vaccination against COVID-19 (or proof of exemption) will be required.

Company Benefits

  • Progressive PTO, CitiBike membership, Commuter benefits, Health benefits - Medical, Dental, and Vision, Pet-friendly office, Paid parental leave, 401k with company match, Employee Enrichment Program, complimentary tickets to Broadway/Off Broadway shows and industry events as available, Summer Fridays

Estimated Start Date: ASAP

Reports to: AVP, Finance

Status: Mobile

  • Mobile (in NY/NJ/CT Metro Area): Team members who are pre-approved to regularly perform their job responsibilities remotely up to two (2) days per week, with three (3) days per week operating out of the RWS New York City headquarters.

Salary: Minimum $58,500 annual exempt salary

RWS Entertainment Group is a full service, worldwide production company that provides the very best in custom design as well as pre-packaged events and live shows for corporations, theme parks, cruise ships, resorts, and the fashion industry. Established in 2003, RWS Entertainment Group was built from the ground up through the dedication and devotion of a hard-working team. We have experienced continued growth embracing our mission, Raise Your Experience.

Diversity and Inclusion Statement

At RWS Entertainment Group, our team of bold makers and mold breakers is made of a diverse group of people who we believe make our work stronger. Our stage actively chooses to uplift applicants with diverse racial, ethnic, and religious backgrounds, sexual orientations, gender identities and expressions, sexes, national origins, political affiliations, socio-economic status, veteran and Disability status, and other intersectional dimensions of diversity.

We believe the diversity of our people is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our employees invest in their work represents a significant part of not only our culture, but our company’s achievement as well.

We are committed to ongoing learning and developing and implementing programs and initiatives to promote diversity and inclusion in all areas of employment as well as through our creative process and projects.

Get in Touch!

Please submit at this link via JazzHR by 09/26/2021


Minimum $58,500 annual exempt salary